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What’s new in Word 2010?

Here’s an article from Microsoft detailing “What’s new in Word 2010?”

Microsoft Word 2010 makes it easier to collaborate and to navigate through
long documents. For more impact, new features focus on the polish of your
finished document. With this new version, you can access the richness and
familiarity of Word in your browser and on your mobile phone.

In this article

Work in Word anywhere

In Word 2010, you have the power and familiarity of Word everywhere you need
it. You can view, navigate, and edit your Word documents from the browser and
from your mobile phone without compromising your document’s richness.

Word Mobile 2010 for Windows Phone 7

If you have Windows Phone 7, you can use Microsoft Office Mobile 2010 to work
with your files from anywhere—whether you’re at work, at home, or on the go.
Word Mobile 2010 is part of Office Mobile and already on your Windows Phone 7 in
the Office hub, so you don’t need to download or install anything else to get

Word Mobile

You can use Word Mobile to view and edit documents stored on your phone, sent
to you as email attachments, or hosted on a SharePoint 2010 site through
SharePoint Workspace Mobile 2010. When you edit a document via SharePoint
Workspace Mobile, you can save your changes back to the SharePoint site when
you’re online.

With Word Mobile, you can create or update your documents using many of the
same formatting tools that you already know and use in the desktop version of
Word, add comments, and use the new outline pane to quickly jump to a heading or

Read more about Office
Mobile 2010 for Windows Phone 7

If you have Windows Phone 7, get
step-by-step help using your phone

Word Web application

Even when you’re away from Word, you can store your documents on a Web server
and use the Word Web application to open the document in your browser. You’ll be
able to view it and even make changes.

For more information, see Introduction
to Word Web App

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Bring your best ideas to

Word 2010 pairs its functional features — such as tables, headers and
footers, and style sets — with eye-catching effects, new text features, and
easier navigation.

Format text and images together for a seamless look

Word 2010 provides artistic effects for both pictures and text. And when you
apply the effects to text, you can still run spell check.

Text and picture effects

Callout 1 Plain picture and text formatting
Callout 2 Picture and text with shadow formatting

Fine-tune your text with OpenType features

Word 2010 provides support for advanced text-formatting features that include
a range of ligature settings and your choice of stylistic sets and number forms.
You can use these new features with many OpenType fonts to achieve that extra
level of typographical polish.

Text with ligatures

Callout 1 Plain
Callout 2 Text
with ligatures applied

For more information, see OpenType
options in the Font dialog box

Other new content features

Word 2010 offers several other improvements to help you in your document

New numbering formats

Word 2010 includes new fixed-digit numbering formats, such as 001, 002,
003… and 0001, 0002, 0003….

Check box content control

Now you can add quickly add a check box to forms or lists.

Alternative text on tables

In Word 2010, you can add a title to a table and a summary, so that readers
have access to additional information.

Find your way through long documents with the new Document Navigation pane
and Search

In Word 2010, you can quickly find your way around long documents. You can
easily reorganize your documents by dragging and dropping headings instead of
copying and pasting. And you can find content by using incremental search, so
you do not need to know exactly what you are searching for to find it.

Document navigation

In Word 2010 you can do the following:

  • Move between headings in your document by clicking on the parts of the
    document map.
  • Collapse levels of the outline to hide nested headings, so you can work
    easily with the map even in deeply structured and complicated long
  • Type text into the search box to find your place instantly.
  • Drag and drop headings within your document to rearrange the structure. You
    can also delete, cut, or copy headings and their content.
  • Easily promote or demote a given heading, or a heading and all of its nested
    headings, up or down within the hierarchy.
  • Add new headings to your document to build a basic outline or insert new
    headings without having to scroll around in the document.
  • Stay aware of the content being edited by others by browsing the headings
    that contain a co-authoring indicator.
  • See thumbnails of all the pages in your document and click on them to move
    through your document.

Illustrate your ideas

Word 2010 brings many graphic enhancements to your work, so you can easily
make the impact you want.

New SmartArt graphic picture layouts

In Word 2010, you can use the new SmartArt graphics picture layouts to tell
your story with photographs or other images. Just insert your pictures in the
SmartArt shapes of your picture layout diagram. Each shape also has a caption
where you can add descriptive text.

Even better, if you already have pictures in your document, you can quickly
convert them to a SmartArt graphic, just like you can with text.

Using this layout to create a SmartArt graphic is simple:

  1. Insert the SmartArt graphic picture layout.
  2. Add your photographs.
  3. Write descriptive text.

Word includes several different picture layouts to choose from.

New artistic effects

With Word 2010, you can now apply sophisticated “artistic” effects to your
picture to make the picture look more like a sketch, drawing, or painting. It’s
an easy way to enhance your images without using additional photo-editing

Some of the 20 new artistic effects include Pencil Sketch, Line Drawing,
Watercolor Sponge, Mosaic Bubbles, Glass, Pastels Smooth, Plastic Wrap,
Photocopy, and Paint Strokes.

Picture corrections

You can now transform your images into compelling, vibrant visuals by
fine-tuning the color intensity (saturation) and color tone (temperature) of a
picture. You can also adjust brightness, contrast, sharpness, and blurriness, or
you can recolor the picture to better match your document content and to make
your work pop.

Automatic background removal of pictures

Another advanced picture editing option in Word 2010 is the ability to
automatically remove unwanted portions of a picture, such as the background, to
highlight the subject of the picture or to remove distracting detail.

Better picture compression and cropping

Use the new and improved picture-editing tools to trim images and get just
the look that you want. Now you have better control of the image quality and
compression trade-offs so that you can make the right choice for the medium
(print, screen, or e-mail) that your document is used for.

Inserting screenshots

Quickly add screenshots to capture and incorporate visual illustrations into
your work in Word 2010. After you add the screenshot, you can use the tools on
the Picture Tools tab to edit and enhance the screenshot. When
you reuse your screenshots across documents, take advantage of the Paste Preview
feature to see what your additions will look like before you drop them in.

Clip art options with Clip Organizer

You can now use, submit, and find thousands of new pieces of community clip
art, in addition to the images, videos, and other media you can add to your
document. You can see who submitted pieces of community-submitted clip art and
report if the images are inappropriate or unsafe.


The improved inking feature in Word 2010 lets you make ink annotations on
your document on your Tablet PC and save those ink annotations together with the

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Work more easily

In Word 2010, you can customize your workspace so that the commands you use
often are all together. You can also access earlier versions of your document,
and you can more easily work with text that’s in other languages.

Customize the Ribbon

You can use customizations to personalize the Ribbon, which is part of the
Microsoft Office Fluent user interface, to be the way that you want it. You can
create custom tabs and custom groups that contain the commands you use most


The Microsoft Office Backstage view

In the Microsoft Office Backstage view, you do everything to a file that you do not do in the file. The
latest innovation in the Microsoft Office Fluent user interface and a companion
feature to the Ribbon, the Backstage view is where you manage your files —
creating, saving, inspecting for hidden metadata or personal information and
setting options.

Commands available after click the File tab in Word

For more information, see Introducing

You can use Office
Labs Search Commands
to quickly find commands in Word

Recover unsaved work

It is now easier to recover a Word document if you close your file without
saving, or if you want to review or return to an earlier version of the file
you’re already working in. As with earlier versions of Word, enabling
AutoRecover will save versions while you are working in your file at the
interval you select.

Now, you can keep the last autosaved version of a file in case you
accidentally close that file without saving, so that you can easily restore it
the next time that you open the file. Also, while you are working in your file,
you can access a list of the autosaved files from the Microsoft Office Backstage

Point to text to see a translation

When you turn on the Mini Translator, you can point to a word or selected
phrase with your mouse and see a translation in a small window. The Mini
Translator also includes a Play button so you can hear an audio
pronunciation of the word or phrase and a Copy button so you can
paste the translation into another document.

You don’t even need the language pack, language interface pack, or proofing
tools installed on your computer to see a translation in that language.

For more information, see See
translations with the Mini Translator

Simplified language preference setting

Multilingual users can easily access a single dialog box where you can set
the editing, display, ScreenTip, and Help languages. If you don’t have the
software or keyboard layout installed that you need, you are alerted and links
are provided to make it easier to solve the problem.

For more information, see Set
the editing, display, or Help language preferences

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Work better together

Word 2010 helps you to work with your colleagues more efficiently. Word 2010
also includes features to keep your information more secure when you share your
work, and to keep your computer more secure from files that might not be safe.

“Co-authoring eliminates the need for one person to
compile content from multiple versions.” Jim Roberts – Vice President, Offer
Management, Global Crossing

Work on the same document at the same time

In Word 2010, you can work together right within Word. You do not have to
send with e-mail attachments or save draft documents with names such as
TSP_final_2_FINAL.docx. Instead, just open your document, and start to work. You
can see who else is working with you, and where they are editing.

When you open a shared document, Word automatically caches it so that you can
make changes to it offline, and then Word automatically syncs your changes when
you come back online. When you must work away from the office, you no longer
have to worry about saving local copies or manually merging your changes into
the server document when you return to your office.


Multiple authors can edit a single document at the same time and stay in sync
with each others’ changes. Authors can block access to document regions while
they are working on them.

Stay safer with Protected View

In Protected View, files are opened with editing functions disabled. Files
from a potentially unsafe location, such as the Internet or an e-mail
attachment, or that contain active content, such as macros, data connections, or
ActiveX controls, are validated and can open in Protected View. Files from
trusted sources can be enabled by clicking Enable Editing, or
data about the file can be explored in the Microsoft Office Backstage view.

Find and remove hidden metadata and personal

information in files

Before you share your document with other people, you can use the Document
Inspector to check the document for hidden metadata, personal information, or
content that might be stored in the document.

The Document Inspector can find and remove information such as the

  • Comments
  • Versions
  • Tracked changes
  • Ink annotations
  • Hidden text
  • Document properties
  • Custom XML data
  • Information in headers and footers

The Document Inspector can help you ensure that the documents you share with
other people do not contain any hidden personal information or any hidden
content that your organization might not want distributed. Additionally, your
organization can customize the Document Inspector to add checks for additional
types of hidden content.

Help prevent changes to a final version of a document

Before you share a final version of a document, you can use the Mark As Final command to make the document read-only and let other
people know that you are sharing a final version of the document. When a
document is marked as final, typing editing commands, and proofing marks are
disabled, and people who view the document cannot unintentionally change the

The Mark As Final command is not a security feature. Anyone
can edit a document that is marked as final by turning off the Mark
As Final

Accessibility Checker

Accessibility Checker helps identify and resolve accessibility issues in your
documents, so that you can fix any potential problems that might keep someone
with a disability from accessing your content.

If your document has any accessibility issues, the Microsoft Office Backstage
view displays an alert that lets you review and repair any issues in your
document, if necessary. You can see the alert by clicking the File tab. Under Prepare for Sharing, click Check for Issues, and then click Check

Top 10 reasons to try Word 2010

Here’s an article from Microsoft which lists their “Top 10 reasons to try Word 2010“.


Discover an improved search and navigation experience.

Locating the information you need is faster and easier in
Word 2010. With the new and improved Find experience, you can now view a summary
of search results in a single pane, and click to access any individual result.
The improved Navigation Pane provides you a visual outline of your document so
you can browse, sort, and find what you need quickly.

Improved Navigation Pane and Find tools make it easier than ever to browse and search

Improved Navigation Pane and Find tools make it easier than ever to browse and search


Work  with others without having to wait your turn.

Word 2010 redefines the way people can work together on a
document. With co-authoring, you can edit papers and share ideas with others at
the same time.1 You can also view the availability of others who are
authoring a document with you and can easily initiate a conversation without
leaving Word.2

You can edit the same document at the same time as fellow team members in other locations


Access and share your documents from virtually anywhere.

Post your documents online and then access, view, and edit
them from most any computer or your Windows phone.3With
Word 2010, you can take advantage of a best-in-class document experience across
multiple locations and devices.

  • Microsoft
    Word Web App
    : Edit documents in a Web browser when you’re away from your
    office, home, or school without compromising the quality of your viewing
  • Microsoft
    Word Mobile
    : Stay current and take immediate action using an enhanced mobile
    version of Word on Windows Phone 7 devices.4


Add visual effects to your text.

With Word 2010, you can apply formatting effects such as
shadow, bevel, glow, and reflection to your document text as easily as applying
bold or underline. You can spell-check text that uses visual effects, and add
text effects to paragraph styles. Many of the same effects used for images are
now available to both text and shapes, enabling you to seamlessly coordinate all
of your content.

You can now apply many of the same effects to text that you might use for pictures and graphics


Turn your text into compelling diagrams.

Word 2010 offers you more options to add visual impact to
your documents. Choose from dozens of additional SmartArt® Graphics to build
impressive diagrams just by typing a bulleted list. Use SmartArt to transform
basic, bullet-point text into compelling visuals that better illustrate your

Word 2010 Composite Imaging


Add  visual impact to your document.

New picture-editing tools in Word 2010 enable you to add
special picture effects without additional photo-editing software. You can
easily adjust pictures with color saturation and temperature controls. You also
get improved tools for easier and more precise cropping and image correction, to
help you turn a simple document into a work of art.

New and improved picture-editing tools can fine-tune every picture in your document


Recover work you thought was lost.

After working on that document for awhile, did you
accidentally close it without saving? No problem. Word 2010 lets you recover
draft versions of recently edited files as easily as opening any file, even if
you never saved the document.


Transcend communication barriers.

Word 2010 helps you work and communicate effectively across
different languages.5 Translate a word, phrase, or document more
easily than before. Set separate language settings for ScreenTips, Help content,
and displays. And, get additional assistance for English as a second language
with English text-to-speech playback.


Insert screenshots and handwriting into your documents.

Capture and insert screenshots directly from Word 2010 to
quickly and easily incorporate visual illustrations into your work. When you use
a tablet-enabled device such as a Tablet PC or Wacom tablet, you get improved
tools for formatting ink as easily as you format shapes.


Accomplish more with an enhanced user experience.

Word 2010 simplifies how you access features. The new
Microsoft Office Backstage™ view replaces the traditional File menu to let you
save, share, print, and publish your documents with just a few clicks. With the
improved Ribbon, you can access your favorite commands even more quickly by
customizing tabs or creating your own to personalize the experience to your work

Backstage view lets you save, share, print, and publish documents with just a few clicks

1 Requires either Microsoft SharePoint
Foundation 2010 or a Windows Live account.

2 Instant messaging and presence requires one of the following:
Microsoft Lync Server 2010 with Microsoft
Lync 2010; Microsoft Office Communications Server 2007 R2
with Microsoft Office Communicator 2007 R2; Windows Live Messenger, or another
instant messaging application that supports
IMessenger. Voice
calls require
Microsoft Lync Server 2010 with Microsoft
Lync 2010; Office Communications Server 2007 R2 with
Office Communicator 2007 R2 or an instant messaging application that supports

3 Web and smartphone access require an appropriate device and
some functionality requires an Internet co
nnection. Web functionality uses Office Web Apps, which
require a supported Internet Explorer, Firefox, or Safari browser and either
SharePoint Foundation 2010 or a Windows Live ID. Some mobile functionality
requires Office
Mobile which is not included in Office 2010
applications, suites, or Office Web Apps. There are some differences between the
features of the Office Web Apps, Office
Mobile and the Office 2010

4 Word Mobile is not included in the Office 2010
applications or suites

5 Translation features are free and do not require any add-ins.
The bilingual dictionary comes by default in the box (no download), and the
language and availability depends on the SKU version of your Office 2010
application. Internet service is required for machine translation, and languages
vary by provider; this will be determined automatically depending on your