|Another snippet from Microsoft …|
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Archive for the ‘Microsoft Office 2010’ Category
Here’s a short extract from an excellent article written by Bill Raymond (Microsoft Project MVP) which I highly recommend.
Bill Raymond, Microsoft Project MVP, is a consultant with Pcubed. He’s also an amateur photographer and diehard Nikonian and publishes the popular project management blog, Project Nation.
“Beginning on May 12, 2010, the rules of project management will change. Before Microsoft Project 2010 officially appears, older versions of Microsoft Project are still enforcing strict and formal compliance to project management standards, and we hold project managers accountable to own and deliver on a project schedule that is near perfection without exception. We expect our experienced team leads in Microsoft Project Server to follow a path already laid out for them in a schedule; making critical changes is considered taboo without the project manager entering the changes for them.
With Microsoft Project 2010 much of this formality will now be optional.
Wait! Don’t worry! It’s OK! For you purists and sticklers for detail, the features and functions you need won’t go away. For people who have abandoned Microsoft Project for Excel and PowerPoint, it’s time for a second-look at this very powerful project management tool.
In evaluating Microsoft Project 2010, it’ll be important to know the significant new changes to adopt them effectively. This guide is intended to help you better understand what you need to do to prepare yourself and your organization.
At the top of this article I made a bold statement that the rules will change and Excel users should take notice — so let’s look at one of the most significant new changes in the Desktop version of Project 2010.
Manual scheduling is essentially an Excel-like approach to setting up your plan without having to know all the details. Where Project would modify dates and change your schedule “for you” with a very powerful scheduling engine, you can now turn that off for tasks.
Figure 1. Schedules don’t have to be perfect from the outset. Tasks can be manually scheduled where dates aren’t defined.”
As I said, this is just short extract … to read the full article click here to visit the MPUG website.
Slide:ology – The Art and Science of creating great presentations
written by Nancy Duarte is an ideal companion for PowerPoint 2010’s features. If only people would read this book and apply the skills using PowerPoint 2007 or PowerPoint 2010 none of us would have to sit through badly designed presentations again!
Chapter 1: Creating a New Slide Ideaology
“If a slide contains more than 75 words, it has become a document. … Presentations with 50 or more words per slide serve as a teleprompter. … True presentations focus on the presenter and the visionary ideas and concepts they want to communicate. The slides reinforce the content visually rather than create distraction”.
“The audience will either read your slides or listen to you. They will not do both. So, ask yourself this: is it more important that they listen, or more effective if they read?”
“Remember, presentations and audiences may vary, but one important fact remains constant; the audience didn’t come to see you; they came to see what you can do for them.”
Chapter 2: Creating Ideas, not slides
“The best place to start is not with a computer. A paper and pencil will do nicely. … It’s been an easy trap to fall into, launching presentation applications to prepare content. In reality, the best creative process requires stepping away from technology and relying on the same tools of expresion that you grew up with – pens, pencils and crayons. … The goal is to generate ideas … lots of ideas.”
“Take the time and spend the creative energy because the payoff will be a presentation that people not only remember, but one that inspires them to action.”
“When generating ideas, one idea per sticky [Post-It] note … Don’t be stingy with the sticky notes”.
Chapter 3: Creating Diagrams
Abstract Concept shapes: Flow / Structure / Cluster / Radiate
Realistic Concept shapes: Pictorial / Display Data
Several of the shapes created by Duarte and her team can be achieved using PowerPoint’s SmartArt.
Chapter 4: Displaying Data
“clarity … Data slides are not really about the data. They are about the meaning of the data. … Begin by asking yourself, ‘What would I like them to remember about this data’? … Keep in mind that the purpose of slides is not to show all the data, but to communicate conclusions and insights.”
Keep charts clear / simple and avoid visual distractions.
Chapter 5: Thinking Like a Designer
“To succeed as a presenter, you must think like a designer. … Every decision a designer makes is intentional. Reason and logic underpin the placement of visual elements.”
“Effective slide design hinges on mastery of three things: arrangement, visual elements, and movement.”
Chapter 6: Arranging Elements
“Contrast … Flow … Hierarchy …Unity … Promixity … Whitespace”
Chapter 7: Using Visual Elements: Background, Colour and Text
“Consistency…. Choose element styles and stick with them. … Backgrounds should never compete with content.”
Chapter 8: Using Visual Elements: Images
“Take custom photos to help drive the message home.”
Chapter 9: Creating Movement
“It’s tempting to make everything buzz like a fly or swoosh like a rocket. Don’t do it. … If animation is incorporated without purpose or meaning, the audience’s attention is turned away from the presenter and toward the movement. It’s inevitable.”
Chapter 10: Governing with Templates
“When more than one person generates presentations for an organisation, a well-built template … is a must.”
Chapter 11: Interacting with Slides
“Constrain the text… Letting go of slides-as-crutch is a process that requires time, patience, and practice. Possibly the biggest issue facing presenters is that they don’t take the time to rehearse. … Great presenters connect with their audience, speak naturally, and allow the slides to enhance their story.”
“Next time you give a presentation, consider a different approach – look at your content through the eyes of the audience.”
|Video:||Watch Author Nancy Duarte Talk About Slide:ology|
Slide:ology is one of those must-own, must-read books. I highly recommend that you should buy a copy and refer to it before you start work on your next PowerPoint presentation.
|Pictures speak a thousand words.|
|The picture-editing tools in PowerPoint 2010 can turn your presentation
into a work of art:
|Another tip from Microsoft about Excel 2010 BETA|
|Another tip from Microsoft about Outlook 2010 (Beta):-
“The new tools in Microsoft Outlook 2010 will help keep your e-mail better organized, so you never miss a beat.
Conversation view allows you to track, scan, and manage e-mail conversations at a glance, while the Clean Up tool eliminates redundant replies and Ignore automatically deletes responses to conversations you’re not interested in. Plus, customizable Quick Steps save you time by combining several actions into one click.
|Take a fresh look at your inbox with Conversation view:|
|Teach your email some new QuickSteps:|
I have recently discovered Garr Reynold’s website and highly recommend his “Top 10 Slide Tips”…which will help you get the best out of presentation software, such as Microsoft PowerPoint.
Garr Reynolds is currently Associate Professor of Management at Kansai Gaidai University where he teaches Marketing, Global Marketing and Multimedia Presentation Design. Garr is active in the Japanese community and can often be found presenting on subjects concerning design, branding, and effective corporate communications.”
1. Keep it simple
2. Limit bullet points and text
3. Limit transitions and animation
4. Use high-quality graphics
5. Have a visual theme
6. Use appropriate charts
7. Use colour well
8. Choose your fonts well
9. Use video or audio
10. Spend time in Slide Sorter View
Author of “Presentation Zen” Simple Ideas on Presentation Design and Delivery
Broadcast your story online with Microsoft PowerPoint 2010. Here’s another extract from Microsoft’s “Getting Started” articles.
|Access and edit documents virtually anywhere with
Microsoft Office Web Apps.
|It takes just a few clicks to store and share your slide show online:|
|Once you’ve saved to the SkyDrive, you will be able to edit these documents using Office Web Apps|
|Work and Share almost anywhere!|
|Want to update files on the go, or get input on a document from a friend or colleague? Microsoft Office 2010 and Office Web Apps make sharing documents and working remotely easy.|
|Share and share alike.|
|Whether through e-mail or online, Backstage view makes it easy to share documents and work together with others.|
|Take your work with you.|
|Office Web Apps are free online companions to Microsoft Word 2010, Microsoft Excel 2010, Microsoft PowerPoint 2010, and Microsoft OneNote 2010 that let you create, view, and edit documents from virtually anywhere you have an Internet connection.* To start using your Office Web Apps, follow these steps:|
|* An appropriate device, Internet connection, and Internet Explorer, Firefox, or Safari browser are required.|
|When Microsoft launched Office 2007 they introduced the concept of Ribbons (instead of Toolbars) and menus disappeared, most notably the File menu disappeared. You had to click on a logo (top left hand corner of the screen, called the Office Button) from where you could find all the useful features of New, Open, Print, Save, Close, etc etc.
Trainers would have to say, “click on the Office Button”… “think of it as the old File menu” …
Microsoft Office 2010 (Beta) has re-instated the use of FILE with the introduction the Microsoft Office Backstage™ view. Happy days!
Here’s an extract from the “Getting Started” articles…
|Whether it’s creating a new file, adding bullet points, or printing a document, Microsoft Office 2010 makes commands easy to find, so you can bring your ideas to life—fast.|
|Take a look Backstage.|
|The new Backstage view replaces the traditional File menu to let you
save, print, or create a new file with just a few clicks.
Such a simple change but such an important improvement!